Participating at a Council Meeting
Communication between residents, Council and Town staff is a critical part of developing an effective and open municipal government. You are encouraged to attend and provide your feedback at meetings of Council.
You may participate as a Delegation or a Speaker.
A delegation is an individual or group who has registered to speak to Council on items of interest to the municipality, unrelated to the Council agenda. Generally, Delegations are more formal and may have materials prepared for distribution to Council. The delegation spokesperson may speak for no more than 8 minutes or a total of 10 minutes for groups of five or more.
Delegations do not address:
- Items addressed in Town staff reports
- Reconsideration of Council decisions (6 months from time of Council decision must lapse before reconsideration)
- Proclamations; or
- Matters before a Town tribunal
To participate as a Delegation at a Council Meeting, complete the delegation registration form and submit it by 12 p.m. (noon) on the Monday seven business days before the Council Meeting date to the Council Coordinator. Twelve copies of your presentation or speakers notes should be included with your registration form.
To participate as a Delegation at a Public Planning Meeting, complete and submit a Public Meeting Delegation Form to preserve an individual's right to appeal the decision of Council regarding a development proposal under the Planning Act.
Speakers are welcome at Council meetings and may address Council regarding any report on the agenda.
To participate as a Speaker at a Council Meeting, complete the request to speak form and submit it to the Clerk's table before the meeting commences.
When the item of interest is considered, the Mayor will call upon the speaker to address their concerns or provide their feedback. You are allotted five (5) minutes.
You are encouraged to seek answers to your questions through Town staff, prior to the meeting. Information brought to staff's attention prior to the meeting will help to inform Council's decisions.
An LCD or overhead projector is available for your use as a Delegation. Please outline requirements on your delegation registration request form. Please use a font size of 24 as the minimum on presentations to ensure that they are visible from a distance.
What does Council do with my feedback?
If there is no staff report pertaining to your request, Council will most likely refer the matter to staff and request that a report be brought forward at a future meeting.
You will receive a letter notifying you of Council's referral or decision.
How do I provide comments if you cannot attend the Meeting?
If you wish to provide comments or feedback and cannot attend the Council Meeting, contact a member of Town Staff or your Ward Councillor.
How do I access Council agendas?
Council meeting agendas are available at our Customer Service Centre and on our website by 12 p.m. (noon) on the Thursday prior to the meeting.
When asked to speak please move from your seat to the podium or microphone and always address your comments to the Mayor.
Attendees at Council Meetings shall not:
- Display signs or placards;
- Heckle or use offensive words;
- Speak disrespectfully of any person;
- Talk on cell phones; or
- Engage in conversations that are disruptive